Administrative Assistant

Position Overview Sacramento Ultrasound Institute is seeking a highly organized, adaptable, and service-oriented Administrative Assistant to support daily campus operations. This role requires flexibility, strong communication skills, and the ability to pivot between multiple responsibilities with professionalism and efficiency. Front Desk & Communication - Serve as the first point of contact for students, visitors, and vendors. - Answer and direct incoming phone calls; take and relay messages accurately. - Respond to general email inquiries in a timely and professional manner. - Provide general information about the school and programs as assigned. - Greet prospective students and campus guests with professionalism and courtesy. Office & Clerical Support - Manage incoming and outgoing mail correspondence. - Maintain and assist with office calendars and scheduling. - Perform data entry, filing, and document organization. - Assist with invoicing, payment processing, and basic accounting tasks. - Monitor and manage office supply inventory. Campus Operations Support - Assist in maintaining a clean, organized campus environment. - Support upkeep of shared spaces, including the student lounge, tables, and desks. - Assist various departments as needed to ensure smooth daily operations. - Perform additional clerical and administrative duties as assigned. Required Skills & Qualifications - Strong organizational and multitasking abilities. - Proficiency in Canva (flyer design, social media posts, basic marketing materials). - Comfortable answering phones and interacting with students and visitors. - Ability to adapt quickly and shift priorities with minimal notice. - Strong verbal and written communication skills. - Professional appearance and customer-service mindset. - Basic computer skills (Microsoft Office, Google Workspace). Job Qualifications - Minimum Education: Associate's degree - Minimum Experience: 2-3 years of related experience