Executive Assistant

Career Opportunity – Executive Assistant with Found Village in Cincinnati, OH Are you a highly organized, perceptive professional who anticipates needs, protects trust, and helps senior leaders focus on the work only they can do? Do you bring sound judgment, thoughtful communication, and reliable follow-through to complex relationships and changing priorities? If so, we want to speak with you! The Executive Assistant extends the effectiveness, capacity, and external reach of the leader responsible for Found Village's development strategy, major donor and investor relationships, external partnerships, and revenue leadership. This high-trust role manages executive time, preparation, communication, information, and relationships so important opportunities and commitments move forward with clarity. It is an elevated executive support position, not a Chief of Staff, Operations, or Development leadership role. Salary range: $70k - 80k; depending on knowledge and experience. Benefits: - Competitive pay and 401(k) match. - Medical, dental, vision, disability, life, and other health-related benefit options. - Generous PTO, sick leave, holidays, and built-in self-care days. - Professional development funds and discounted YMCA membership. Responsibilities: - Manage the executive calendar to protect time for major donor and investor engagement, external relationships, preparation, and strategy; anticipate scheduling conflicts, recurring commitments, deadlines, travel, and events before they become urgent. - Prepare agendas, logistics, briefing materials, relationship context, prior commitments, and clear objectives for important meetings. - Coordinate meetings and communication with donors, investors, funders, board members, partners, community leaders, staff, and other stakeholders. - Capture decisions, commitments, owners, and next steps; track executive follow-through, surface unresolved items at the right time, and coordinate handoffs to the Director of Development and other responsible roles so relationship information and commitments enter the appropriate systems. - Organize executive correspondence, files, materials, contact information, and reference documents so valuable information remains visible and accessible; identify messages requiring executive attention and prepare relevant context; draft communications only when authorized, maintaining the executive’s voice, relationship-sensitive tone, and Found Village’s professional standards. - Build repeatable templates, checklists, timelines, briefing formats, and workflows that reduce administrative friction and dependence on memory. - Manage confidential and sensitive information with exceptional discretion, mature judgment, clear boundaries, and accurate representation of authority. Requirements: - Bachelor’s degree preferred; substantial relevant executive-support experience will be considered in lieu of a degree. - Minimum of five years directly providing high-level support to senior-level executives in a relationship-driven, fast-moving environment, required. - Experience in a nonprofit or donor-facing environment preferred. - Strong judgment, anticipation, relationship awareness, organization, and prioritization, with the ability to manage many moving pieces and distinguish urgent from important. - Excellent written and verbal communication skills, with the ability to adapt tone to a range of stakeholders. - An initiative-taking, context-aware approach with the confidence to make routine decisions, recommend thoughtful trade-offs, and operate with increasing independence within clearly defined authority, while recognizing when executive judgment, input, or approval is required; comfort communicating upward and respectfully reminding senior leaders of commitments. - Ability to build practical systems and use technology effectively. - A collaborative, service-oriented mindset and genuine satisfaction in helping another leader become more effective. About Found Village Found Village believes every young person has strengths, potential, and a future worth investing in. The organization partners with families, schools, and community systems to surround teens with trusted, lasting relationships. The goal is not for young people to depend on Found Village forever. It is for them to leave Found Village with greater confidence, stronger connections, and deeper belonging within a caring community that continues to walk alongside them. Our values: Boundless Hope: Every young person has strengths, potential, and a future worth investing in. Courageous Love: We build strong relationships to encourage, challenge, confront, and remain present through difficult moments. Safe Place, Safe People: We create emotionally and physically safe relationships built on trust, dignity, and belonging. Collaborative Community: Young people are supported by an entire community, not just Found Village. Spend It Well: We invest time where it creates lasting developmental impact and strengthens relationships that endure. Apply online today!