I-Procurement Purchase Assistant (with Oracle I-proc exp)

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world. Primary Responsibilities This role supports internal requesters and local affiliates by executing operational purchasing activities via Oracle iProcurement (I-Proc) for defined standard materials and services. The position ensures timely, cost-efficient and compliant execution of purchase requests within the agreed scope and service levels, including proactive communication with stakeholders. Specific Responsibilities - At all times, complies with the SGS Code of Integrity and Professional Conduct. - Receives and validates purchase requests from internal requesters (e.g. via template or email) for standard materials and services in scope. - Creates and submits purchase orders in Oracle I-Procurement (I-Proc) based on approved requests, following defined catalog, supplier and cost-center rules. - Monitors open purchase orders, follows up on confirmations and delivery dates with suppliers and/or local contacts, and updates order status in I-Proc. - Identifies delays, missing confirmations or other issues in the supply process and initiates corrective actions in alignment with local stakeholders (e.g. alternative article, escalation, cancellation). - Provides proactive status updates to the original requester regarding order placement, expected delivery dates, delays and applied countermeasures. - Performs goods receipt posting in I-Proc / Oracle based on received and validated delivery notes, ensuring correct quantities, references and dates. - Ensures that scanned delivery notes and related supporting documents are correctly stored in the defined SharePoint structure and are easily retrievable. - Supports clarification of basic invoice discrepancies related to I-Proc orders in collaboration with local finance / AP and the requester. - Adheres to internal standards, policies and procedures and contributes to continuous improvement of the I-Proc purchasing process. Bachelor’s degree required. 1-2 years data entry and/or accounting / billing / purchasing experience strongly preferred. Strong computer skills, proficiency in Microsoft Office applications, including Outlook, Word, and Excel. and Oracle i-proc. Good written and verbal communication skills in English (B2+). - Hybrid work arrangement may differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.