Operations & Owner’s Representative Coordinator

Overview Oikos CDC is seeking a highly organized, practical, and mission-driven Operations & Owner’s Representative Coordinator to support the coordination, execution, and long-term operational success of affordable housing and community development initiatives, including the Hill Affordable Housing Project in Houston. This role bridges vision and execution by: - Coordinating development activities during predevelopment and construction - Supporting operational and asset management functions after project completion The ideal candidate is: - Highly organized - Relationally strong - Operationally minded - Comfortable managing multiple moving pieces across vendors, consultants, contractors, property management teams, and community partners This role will initially begin as a: - Part-time or phased position - With strong potential to grow into a full-time leadership role as Oikos CDC expands Core Responsibilities 1. Development & Project Coordination - Coordinate timelines, deliverables, and follow-through across: - Consultants - Contractors - Architects - Developers - Vendors - Manage contracts, signatures, documentation, permits, invoices, and project records - Assist with construction draw coordination and development administration - Track milestones, approvals, and operational next steps - Coordinate utility setup, internet services, vendor accounts, and startup activities 2. Financial & Administrative Coordination - Serve as the primary internal coordinator with Oikos CDC’s accounting/bookkeeping partners - Organize: - Invoices - Receipts - Reimbursements - Vendor documentation - Financial records - Track project expenses, budgets, approvals, and operational costs - Coordinate communication between operations and accounting partners - Support financial systems and reporting processes 3. Furnishing, Setup & Launch Coordination - Coordinate furnishing and operational setup during final project phases - Assist with: - Vendor coordination - Purchasing logistics - Deliveries - Installation oversight - Ensure spaces are operationally ready for residents, staff, and partners 4. Owner’s Representative & Operational Oversight - Serve as an operational representative of ownership after project completion - Help monitor onsite operations and vendor performance - Identify and elevate: - Maintenance concerns - Operational issues - Service gaps - Support the long-term operational health and mission alignment of Oikos CDC properties 5. Wraparound Services Coordination - Coordinate relationships with: - Nonprofit partners - Churches - Healthcare organizations - Counselors - Community organizations - Support communication between property management and service providers - Help ensure resident services and partnerships function consistently - Support community programming and mission-aligned partnerships 6. Systems & Organizational Operations - Organize: - Files - Contracts - Bids - Permits - Invoices - Operational documentation - Build systems for: - Communication - Tracking - Reporting - Project organization - Assist with workflows, meetings, and project updates - Help establish scalable operational systems for a growing nonprofit Ideal Qualifications - Strong organizational and operational coordination skills - Excellent communication and follow-through - Ability to manage multiple priorities simultaneously - Experience in: - Real estate development - Property operations - Construction coordination - Nonprofit operations - Hospitality - Asset management - Bilingual English/Spanish strongly preferred - Comfortable in both office and field environments - Relationally mature, adaptable, and self-motivated - Strong problem-solving instincts and operational awareness - Able to help build systems and structure in an early-stage organization Structure & Compensation - Part-time or Full-time, currently phased role initially - Approximately 20–30 hours/week - Compensation: - ~$30–45/hour - Strong opportunity to expand into a full-time operational leadership role What Success Looks Like - Development projects move forward smoothly and consistently - Contracts, invoices, draws, and operational tasks are managed reliably - Property setup and launch phases are coordinated effectively - Onsite operations align with Oikos CDC standards - Wraparound services and partnerships function consistently - Operational issues are identified proactively - Properties remain healthy, organized, mission-aligned, and well-supported over time