Senior Associate - Corporate Secretarial Services

The Senior Associate – Corporate Secretarial Services (COE) is responsible for managing a portfolio of client entities and delivering high-quality corporate governance services. This client-facing role includes maintaining corporate records, supporting board governance, preparing documentation, coordinating regulatory and statutory requirements, reviewing work prepared by colleagues and contributing to operational efficiency. Key responsibilities: Client relationship management Manage a portfolio of clients, ensuring high-quality service and supporting relationship development; Ensure timely follow-up with relationship managers and board members to support documentation turnaround. Delivery of services - Provide Board support activities, including meeting organisation, coordination with attendees, preparation, distribution and/or review of materials, attendance at meetings, drafting and/or review of minutes and managing post-meeting actions; - Manage administrative tasks, including filings, register updates, document execution and other matters. - Support annual obligations such as AGMs and EGMs, together with ad hoc corporate secretarial matters such as changes to directors, registered offices and share capital; - Draft and/or review resolutions and assist with finalisation of resolutions by the Board; - Take full ownership of delegated tasks, prioritise workload effectively and ensure timely completion. Operations and controls - Maintain and update client files and corporate records in accordance with regulatory and internal standards; - Assist with the evaluation of team processes for greater efficiency and effectiveness; - Adhere to current Waystone policies and procedures and contribute to the development of jurisdiction-specific policies as needed; - Participate in team projects as directed by management. Team support and quality - Review minutes, resolutions and/or Board packs prepared by other team members; - Apply required quality-control checks to work, within the role’s remit, and promptly escalate material errors, risks, missed deadlines or matters requiring senior approval. Requirements: - Three to four years’ experience in relevant, funds-related company secretarial roles; - Experience using entity management systems, board portals or comparable governance technology would be advantageous; - Strong knowledge of Irish corporate and fund regulations; - Highly organised, proactive and accurate, with a strong sense of responsibility and the ability to manage priorities; - Ability to work independently; - Excellent written and spoken English; - Proficiency in Microsoft 365 applications.