Administrative Officer

The Administrative Officer serves as an operational integrator for the Office of the Deputy Network Director within the VISN Operations Center. The incumbent provides executive-level administrative and program management support; serves as the VISN 2 Governance Board Integrator; manages priority projects on behalf of the Deputy Network Director; and provides first-line supervision to Staff Assistants who support VISN Program Offices. Major duties: The position exists to ensure the effective administrative management of the Deputy Network Director's office and to provide unified supervisory direction, quality control, and workload management for the team of Staff Assistants embedded across VISN Program Offices. It has authority for shaping and implementing administrative strategies and operational integration across the VISN, directly influencing the achievement of strategic program goals. The incumbent is responsible for translating the priorities of the Deputy Network Director and VISN Operations Center Manager into coordinated administrative action, ensuring that Staff Assistants are aligned, adequately resourced, and held to consistent standards of performance across all supported Program Offices. The incumbent combines substantive administrative officer responsibilities budget, human resources coordination, correspondence control, records and information management, and executive-level liaison with full first-line supervisory responsibility over subordinate staff, requiring the incumbent to balance direct executive support duties with the management of people, workload, and performance across a functionally decentralized team. Work Schedule: To be determined. Telework: This position may be authorized for ADHOC telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD00004VS Relocation/Recruitment Incentives: Not Authorized. Permanent Change of Station (PCS): Not Authorized. Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/30/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Evaluates work performance of subordinates; provides regular performance feedback; prepares and delivers formal performance appraisals; identifies and addresses performance or conduct issues, including counseling and, when necessary, initiating disciplinary or adverse action procedures in coordination with Human Resources. Assigns work to subordinates based on priorities, difficulty of assignments, and the capabilities of employees; ensures equitable distribution of workload and coverage of critical administrative functions Manages critical calendars, coordinating and scheduling appointments and meetings upon own initiative based on personal knowledge of the Director's workload, priorities, and current issues of importance; and resolves scheduling conflicts and determines relative priority among competing requests. Manages the Deputy Network Director's calendar, coordinating and scheduling appointments and meetings upon own initiative based on personal knowledge of the Director's workload, priorities, and current issues of importance; resolves scheduling conflicts and determines relative priority among competing requests. Coordinates the development and maintenance of standard operating procedures, desk guides, and internal control documents governing the work of Staff Assistants, ensuring continuity of operations in the event of staff turnover or absence. Develops pre-briefing materials, participant lists, agendas, and manages all related data and logistical requirements, including historical background documents. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.