Office Administrator / Receptionist

The Role: We are looking for an Office Administrator who brings energy, initiative, and a positive attitude to our growing team in Thessaloniki. In this role, you will play a key part in keeping our office running smoothly, supporting both our employees and visitors, and contributing to a welcoming, efficient, and well-coordinated environment. The main responsibilities of the position include: - Greet visitors, clients, and staff in a friendly and professional manner - Manage incoming calls, emails, and correspondence - Schedule and coordinate meetings, appointments, and conference room bookings - Handle courier and mail services (incoming and outgoing) - Maintain and organize digital and physical files, documents, and office records - Prepare reports, presentations, and documentation as required - Coordinate facility maintenance and IT support requests - Assist with travel arrangements, expense reporting and calendar management - Order and manage office supplies and equipment inventory - Ensure the office space is clean, safe, and well-maintained - Liaise with building management, service providers, and vendors - Monitor office budgets and assist with invoicing or petty cash handling Main requirements: - University degree in Office Administration or any other related field - At least 2 years of experience in a similar role - Organised and methodical personality, high attention to detail - Excellent oral and written communication skills in English - Excellent working knowledge of Microsoft Office tools Benefit from: - Attractive remuneration package - Private health insurance - Corporate pension fund - Intellectually stimulating work environment - Continuous personal development and international training opportunities The Hiring Experience: What Awaits You - Let’s Connect – Intro Chat with Talent Acquisition - Deep Dive – First Interview with Your Future Team - Test your edge – Aptitude Assessment - Final Connection – Final Interview All applications will be treated with strict confidentiality! By submitting this application, I confirm that I have read and agree to the terms of the Privacy and Data Protection Notice and the Confidentiality Undertaking.