Human Resources Assistant

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child or family is devastated by HIV and AIDS. Join us in our fight for an AIDS-free generation! - Support recruitment processes, including drafting and posting job advertisements, tracking and reporting on recruitment processes, shortlisting and selecting applicants, preparing interview schedules, and assisting with background and reference checks for successful candidates. - Administer HR policies, including employee terms and conditions of employment, salaries and benefits, employment contracts, leave records, etc. - Manage the organization’s medical scheme and pension/provident fund. - Ensure that employment records are complete and up to date and that employee information is handled confidentially. - Ensure that all required employee documents are obtained, properly filed and updated as necessary. - Ensure that all employees receive essential HR documents, including their current contract, the employee handbook and their job description. - Prepare offer letters and employment contracts for new hires, and track contract expiry dates for renewal. - Ensure that any change in an employee’s status is properly documented. - Support the orientation and onboarding of new employees, including preparing an orientation program and welcome pack, briefing staff on terms and conditions of employment, enrolling staff in benefit schemes, and ensuring new hires have an appropriate workspace and resources. - Collect and provide payroll-related information to ensure that employee salaries and benefits are calculated correctly and that the payroll function is promptly notified of any change affecting employees’ terms of employment. - Oversee the management and general administration of employee leave and other leave-related processes. - Prepare and update the HR database for the Centre and update the organizational chart monthly. - Contribute to employee safety, wellness and health programs, and support internal communications as well as staff training and development needs. - Contribute to overseeing the performance management system and ensure that key dates and deadlines are met. - Ensure proper planning and preparation for employee departures, including handover of responsibilities, exit interviews, etc. - Bachelor’s degree, diploma or professional certification in Human Resources Management, Law, Organizational Development or a related field. - At least three years of experience in human resources management in an assistant or officer-level position. - Experience in the international non-profit sector is preferred. Qualified candidates should submit a CV and cover letter before November 15, 2026, at 12:00 PM (Central African Time Zone): The positions are subject to the availability of donor funding. As a global, multinational, and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities. The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact our hotline by phone (US: dial toll free 888-225-1429; all other countries: call collect 770-776-5674), or online (English: www.reportlineweb.com/pedaids; all other languages: https://iwf.tnwgrc.com/pedaids). We are proud to be an equal opportunity employer. We are committed to creating equal opportunity to all employees and applicants for employment, regardless of race, color, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. In addition to country law requirements, we comply with U.S. laws governing nondiscrimination in employment in every location in which we have facilities. We do not charge fees at any stage of the recruitment or hiring process. If anyone requests payment from you in connection with your application or offer, please report it immediately via our ethics hotline — by phone at 1-888-225-1429 (toll-free, U.S.) or online at Ethics Point.