Legal Assistant

About AmeriPharma AmeriPharma is a rapidly growing healthcare company where you will have the opportunity to contribute to our joint success on a daily basis. We value new ideas, creativity, and productivity. We like people who are passionate about their roles and people who like to grow and change as the company evolves. AmeriPharma’s Benefits - Full benefits package including medical, dental, vision, life - Competitive pay and general compensation structures - Employee assistance program to assist with mental health, legal questions, financial counseling etc. - Comprehensive PTO and sick leave options - 401k program - Opportunities for growth and advancement - Company sponsored outings and team-building events - Casual Fridays Job Summary The Legal Assistant supports the Chief Legal Counsel in delivering the highest level of service to internal and external clients. As a contributing team member, this role proactively balances multiple work demands, takes ownership of the quality and timeliness of work product, and upholds strict confidentiality of client and organization information. The ideal candidate maintains a professional demeanor and focus while remaining flexible to provide assistance in various critical areas, with preferred experience in Healthcare law or corporate law. Three years of experience assisting with a broad range of legal operations, maintaining accurate legal records, and enabling efficient legal workflows across the organization. The ideal candidate will be eager to support contracting, calendaring, filing, document preparation, legal research support, coordination of litigation materials, written reports, external correspondence, client file review, and other related tasks. Job Details - On-Site, Laguna Hills, CA - Schedule: Monday to Friday, 8:00am to 4:30pm PST - Salary: $35 to $44 hourly, DOE Duties and Responsibilities - Manage attorneys’ daily schedules, including but not limited to calendar management, travel arrangements, scheduling teleconferences and depositions, monitoring and registering for court appearance hearings, and pleadings/discovery deadlines and requirements, with knowledge of California rules of court and local rules. - Draft, format, and proofread documents, including legal/privileged letters, memoranda, briefs, pleadings, discovery, agreements, contracts, and other legal materials. - Assist with diligence, review, and/or discovery processes, including calendaring, drafting, reviewing, scheduling, and transmitting documents. - Maintain, organize, and update physical and electronic files consistently. - Assist with coordination and preparation of trial, arbitration, conference, and mediation materials, including binders, exhibits, witness files, and other supporting documents - Communicate, both orally and in writing, with clients throughout the organization, vendors, outside counsel, opposing counsel, retained experts, and others. - Provide administrative support, including answering and directing calls, taking accurate messages, and maintaining a high level of professionalism. Required Qualifications - Preference may be given to candidates with knowledge/experience relating to employment law, healthcare law, pharmacy law, contracts, audits, investigations, negotiations, permitting, and compliance. - Minimum of three years of experience in legal administrative support, legal operations, or a related field. - Exceptional verbal and written communication and teamwork skills. - Commitment to maintaining professional integrity, confidentiality, and ethical standards. - Strong organizational, project, and time management skills; detail-oriented. - Ability to work independently, take self-initiative, and be proactive. - Ability to prioritize workload effectively and maintain clear/consistent reporting on assigned work. - Ability to interact professionally and reliably with senior-level executives within and outside the company, as well as with customers, vendors, visitors, and other dignitaries. - Proficiency in legal research tools and document management software. - Bachelor's degree is preferred. - Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), including complex calendar management. - Strong technical aptitude, including experience with document management systems, attorney time entry software, and online research tools. - Exceptional organizational skills and attention to detail. - Strong time management skills with the ability to prioritize and manage multiple tasks across multiple attorneys. - Ability to work effectively under tight deadlines while maintaining accuracy, professionalism, and composure. - Demonstrated ability to collaborate across functional areas to meet deadlines and resolve issues. - Strong interpersonal and communication skills, with the ability to interact professionally with internal and external clients. - Proactive, team-oriented approach with the ability to anticipate needs and provide support where needed. - Flexibility to work occasional overtime to meet urgent client and business needs. AmeriPharma’s Mission Statement Our goal is to achieve superior clinical and economic outcomes while maintaining the utmost compassion and care for our patients. It is our joint and individual responsibility daily to demonstrate to outpatients, prescribers, colleagues, and others that We Care! Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and occasionally lift/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus. EEO Statement The above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The duties and responsibilities of this position are subject to change and other duties may be assigned or removed at any time. AmeriPharma values diversity in its workforce and is proud to be an AAP/EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, age, protected veteran status, or based on disability or any other legally protected class.