Accounting & Administrative Coordinator

About Eureka Robotics Eureka Robotics is a deep-tech company delivering advanced robotics and AI under the ethos "Physical AI that Delivers." By combining state-of-the-art motion control, computer vision, and AI, we deploy high-precision robotic systems capable of intricate handling tasks historically requiring human operation. Operating across Singapore, Vietnam, Japan, and the United States, our global engineering team collaborates with top-tier clients in manufacturing, logistics, electronics, and aerospace. Rooted in research from NTU Singapore, MIT, and the University of Tokyo, we build reliable physical automation systems that generate real-world impact. Our core goal is deploying Physical AI that perceives, reasons, and executes effectively in industrial environments. Team members at Eureka Robotics collaborate internationally to solve complex technical challenges, iterate quickly, and create groundbreaking technology. Ideal candidates are motivated by: - Advancing the boundaries of AI and robotics - Collaborating with a talented, worldwide team - Implementing practical automation solutions globally Eureka Robotics provides an environment to realize these professional aspirations. Website: https://eurekarobotics.com/ Job scope 1. Sales & Accounts Receivable - Prepare, issue, and record customer invoices in the accounting system accurately and on time - Assist in drafting sales quotations to customers and maintain documentation in CRM. - Monitor outstanding payments and follow up with customers on overdue invoices - Resolve billing queries and discrepancies with customers 2. Procurement & Accounts Payable - Raise purchase orders (POs) and track them through to delivery - Liaise with vendors on quotations, orders, and delivery follow-ups - Record supplier invoices and AMEX spending in the accounting system and match them against POs and delivery orders 3. Maintain Engineer Timesheets - Collect, check, and consolidate engineers' timesheets - Provide timesheet data to support project costing/budgeting - Flag missing or inconsistent entries for correction 4. Documentation - Maintain organised records of sales documents (quotations, contracts, POs, delivery orders, invoices) - Maintain supporting documents for bank transactions and Amex card spending (receipts, statements, approvals) - Keep proper records for local sales and tax purposes - Ensure all documentation is complete and properly filed 5. Administration, HR and Office Management - Coordinate internal/external meetings, visitors - General office arrangements (office supply, cleaning services, etc.) - Assist in recruitment processes (screening interview, arranging interviews, arranging tests for candidates, etc.) - Assist in visa application as and when required - Assist in Travel Bookings and Insurance as per approved budget - Assist in onboarding/offboarding process - Assist in staff engagement and welfare activities - Provide general support for all HR activities and events - Communicate internal information to all employees when necessary - Manage CEO’s calendar and appointments - Support ad-hoc administrative tasks as needed Location, salary and benefits - Location: Eureka Robotics, Atlanta office - Employment: full-time, W-2, non-exempt employee - Annual salary: $45K – $55K depending on experience - Health insurance: Company’s ICHRA scheme