Purchaser cum Admin

Location: Auckland Key Responsibilities Purchasing - Source and purchase construction materials, equipment, supplies, and services according to project requirements. - Request quotations, compare pricing, and negotiate for the best terms. - Create and manage Purchase Orders (POs) and track delivery schedules. - Maintain and update supplier databases, price lists, and purchasing records. - Monitor inventory levels and ensure stock availability. - Coordinate with Site Supervisors to ensure timely material supply for ongoing projects. - Coordinate with the Quote Team for cost control. - Support cost-control initiatives by reviewing and improving purchasing processes. - Build and maintain strong relationships with suppliers. - Verify invoice details with Delivery Orders (DO) and Purchase Orders (PO). - Coordinate with the Finance team to ensure accurate and timely supplier payments. - Handle supplier statements and resolve invoice discrepancies. Accounts Receivable (AR) Support - Issue deposit and progress claim invoices to clients. - Update invoice records and track payment receiving status. Administration - Provide daily administrative support to the office and management team. - Handle incoming calls and emails, assist with client or supplier enquiries, and schedule site visits. - Prepare monthly and annual reports, summaries, and documentation for management review. - Maintain and organize office files, documents, and records. - Manage office supplies and ensure the workspace is well-maintained. - Support the management team with general administrative tasks or ad-hoc duties. Job Requirements - Diploma or equivalent qualification preferred. - Minimum 1 year of relevant purchasing experience; construction or renovation experience is an advantage. - Strong communication and negotiation skills. - Detail-oriented with strong organisation and time-management skills. - Ability to multitask and prioritise tasks independently. - Proficient in Excel, Word, email, and basic office software. - Understanding of purchasing, invoicing, and basic accounting. - Experience working with suppliers, logistics, or inventory is an advantage.