Executive Assistant & Office administrator

Join our global team as an Executive Assistant & Office administrator in Kaunas. The Executive Assistant & Office Administrator primarily supports the CEO while organizing and coordinating office administration, procedures, and front-office management to ensure efficient operations, effective communication, and a safe workplace. Position is office-based in Kaunas, Lithuania Responsibilities: - Assist the CEO daily with meeting coordination, calendar management, travel bookings, expense reporting, and internal and external liaison - Ensure an effective document management system (registration, distribution, archiving), including administration of the e-signature system (eSygnature) - Handle all incoming and outgoing correspondence (mail, packages, couriers) - Greet visitors and manage the company’s general email inbox and phone line - Assist management with internal communication and coordination activities - Provide administrative support to colleagues and executives as needed - Maintain department documents and ensure timely transfer to the archive - Manage office supplies and facility-related orders, and coordinate their distribution to departments - Maintain the front desk, meeting rooms, conference areas, and other shared office spaces - Arrange business travel, including bookings for transportation, accommodation, and related logistics - Support the organization of internal office events and team gatherings - Act as a liaison with external service providers (e.g., cleaning, maintenance, courier services) Requirements - University degree – considered an advantage - At least 2 years of relevant work experience as an Office Administrator - Experience as an Executive Assistant is an advantage - Fluent Business English and Lithuanian (written and spoken) - Strong document preparation and management skills - Knowledge of document preparation and archiving regulations/legislation - Excellent knowledge of MS Office applications - Proactivity, sense of ownership, and strong organizational skills Benefits - International team and environment - Bonus based on annual performance - Professional growth and career opportunities - Personal accident and business trip insurance - Additional health insurance - Rewarding referral policy - Monthly lunch and fruit days - Team building, global meetings, other CSR activities - Modern and new Sustainable office in city center with free parking Salary ranges 1600-2000 eur/gross/month (depending on experience and skills)