Company Secretary Administrator

Company Secretary Administrator Department: Legal – Solicitors Enquiries Location: South Africa –Remote Working Hours: 37 hours per week, aligned with UK working hours Reports to: Solicitors Enquiries Manager Salary: Competitive, based on experience and payable in South African rand About the Role We are looking for a highly organised and detail-focused Company Secretary Administrator to join our Legal – Solicitors Enquiries team. This is a fully remote role based in South Africa, providing administrative and company secretarial support to our UK-based Solicitors Enquiries and Property Management teams. The successful candidate will be responsible for maintaining accurate company records, supporting statutory compliance and filings, and assisting with a range of property management administration. This role would suit someone who is organised, comfortable working independently, and enjoys working with detailed records and documentation. Key Responsibilities - Maintain company records, statutory registers and corporate documentation for clients. - Assist with filings and statutory submissions to Companies House where required. - Maintain accurate records of directors, shareholders, resolutions and other corporate documents. - Ensure company documentation is correctly filed, updated and easily accessible. - File dormant accounts. - Liaise with the Service Charge Accounts Team regarding micro accounts. - Provide administrative support to the Property Management team. - Liaise with Directors to obtain identification documents and personal codes. - Maintain accurate client records on BOSS, including landlord, client and leaseholder names and addresses. - Ensure all records and documentation are maintained accurately and confidentially. - Support the wider team with administrative duties as required. What We're Looking For Essential - Strong written and verbal English communication skills, with the ability to communicate clearly and professionally with UK-based colleagues, clients and directors. - Previous experience in a detail-focused administrative role involving records, documentation or regulated processes. - Excellent attention to detail and a methodical approach to work. - Ability to work independently, manage competing priorities and meet deadlines. - Ability to work effectively under pressure. - Professional approach to handling confidential and sensitive information. - Good working knowledge of Microsoft Office, particularly Word, Excel, Outlook and Teams. - A reliable home-working environment and the ability to work effectively in a fully remote role. Desirable - Previous experience using Inform Direct or similar company secretarial software. - Previous experience within property management. - Experience working with Companies House or UK company secretarial processes. Please Note - Applicants must be based in Cape Town or surrounding areas, with reliable internet connectivity and the ability to attend occasional in-person meetings. - We are committed to Employment Equity and welcome applicants from designated groups as per the Employment Equity Act. - Candidates must have legal authorisation to work in South Africa. - The company reserves the right not to make an appointment.