About the job
1. Employee Compensation & Benefit Management
• Assist in ensuring accurate and timely payroll processing in compliance with statutory regulations, coordinating closely with finance teams and external vendors to maintain confidentiality and integrity.
• Assist in overseeing the processing of employee expense claims in accordance with benefit policies and internal financial controls.
• Assist in maintaining and regularly updating comprehensive employee records within designated systems to support payroll accuracy and audit requirements.
• Assist in overseeing and implementing updates to employee benefit plans in line with changes in Vietnam labor laws and company policies.
2. Recruitment & Employee Onboarding
• Assist in overseeing the end-to-end recruitment process, including job postings, resume screening, proactive candidate sourcing, conducting phone screenings, coordinating interview schedules, and supporting hiring managers in candidate evaluation and selection.
• Assist in coordinating end-to-end onboarding for new hires by preparing documentation, arranging orientation sessions, and collaborating with cross-functional and regional teams (e.g. IT, HQ HR) to ensure a seamless integration process.
3. General HR Administrative Tasks
• Assist in managing accurate tracking and maintenance of employee attendance records via the designated attendance management system, providing regular reports to management.
• Assist in administering employee leave requests and approvals, ensuring adherence to company policies and relevant labor regulations, with timely reporting to management.
4. Office Operations & Vendor Management
• Oversee smooth daily office operations, coordinating maintenance, repairs, and housekeeping services to maintain an optimal work environment.
• Manage procurement and inventory control for office supplies and equipment, ensuring operational efficiency.
• Liaise with office space vendors, service providers, and external contractors to effectively manage leases, contracts, and service agreements.
• Assisting with leading projects for new office locations, ensuring alignment with company requirements, budget parameters, and operational objectives, when necessary.
• Assist in overseeing all aspects of office setup logistics, including furnishing, utilities, and infrastructure readiness, to facilitate seamless transitions, when necessary.