HR Administrative Assistant

The Human Resources Administrative Assistant supports the Human Resources Department by performing a variety of administrative functions related to recruitment, hiring, onboarding, compliance, and ongoing employee support. This role plays a key part in delivering a consistent, positive employee experience and in ensuring HR processes run efficiently and in compliance with agency policies and all applicable regulations. Schedule: Mon - Fri 9am - 5pm Pay range: $19 - 20 per hour Essential Duties and Responsibilities Recruitment & Hiring Support · Track and organize applications that are not moving forward · Assist in conducting reference checks for all divisions · Create new hire attendance /sick line informational cards · Enter new hire candidate’s credentials in HRIS (ADP) · Create new hire folders and file in Main HR Office · Assist with I-9 documentation, E-Verify, and audit preparation. · Maintain accurate and up-to-date employee records in both electronic and paper systems. Employee Support & HR Communications · Manage the agency’s Call Out Line · Process internal job offers and employee transfer/promotion paperwork · Manage MHA’s Internship Program · Provide general support related to HR policies, benefits, and employee inquiries. · Manage MHA Cares Program and participate in the EAP webinars Additional HR Functions · Assist with data entry and updates in the Human Resources Information System (HRIS). · Provide administrative support to the HR team on day-to-day operations and ongoing projects. · Serve as a proactive team member, contributing ideas and solutions to improve processes. · Support compliance by maintaining knowledge of federal and state employment laws and agency standards. · File all employee documents for both active and terminated employees weekly · Process performance reviews in ADP · Process & file Corrective Actions · Manage equipment returns and assignments · Anniversary and milestone letters · Longevity award processing · TB Test scheduling and follow-up · Employment verifications Other Duties · Perform other similar or related duties as assigned by the Recruitment Manager or HR Leadership team. Requirements · 1–2 years of experience in an administrative or HR support role · Excellent computer skills, particularly in Microsoft Office (Word, Excel, Outlook) and HR database systems · Excellent written, verbal, and interpersonal communication skills · Exceptional organizational and time management skills with strong attention to detail · Ability to manage multiple priorities, maintain confidentiality, and follow through on assignments · Self-motivated, team-oriented, and adaptable Physical Demands and Work Environment While performing the duties of this job, the employee is regularly required to speak, hear, type, and use a computer. The employee may occasionally need to kneel, sit, push, pull, and reach. Visual requirements include color distinction, close vision, and the ability to read from a computer screen. The noise level is generally quiet to moderate, and the work is performed primarily indoors in an office setting. Benefits - Health Care Plan (Medical, Dental & Vision) - Retirement Plan (403B, IRA) - Paid Time Off (Vacation, Sick & Public Holidays) - Family Leave (Maternity, Paternity) - Long Term Disability