Senior Bookkeeper (Property & Mortgage Finance)

Position: Senior Bookkeeper (Property & Mortgage Finance) Salary: 1800 to 2300 AUD per month Working Hours & Conditions: Mondays to Fridays; 9:00 AM- 6:00 PM AEST Holidays : Australian Holidays and/or PH Holidays OVERVIEW: The company is looking for an experienced Senior Bookkeeper to become a key member of the finance team. This is a senior role requiring someone with direct experience in the Australian mortgage broking industry — including commission reconciliation, SMSF bookkeeping, and property investment portfolio management — alongside a strong working knowledge of Philippine accounting practices and statutory requirements. The right candidate will take ownership of the finance function and operate with a high degree of autonomy while collaborating closely with the Director, external accountants, and advisers across both Australia and the Philippines. RESPONSIBILITIES Liaise internally with the Director and Operations Manager; and externally with external accountants, financial advisers, lenders, and aggregators across Australia and the Philippines. Australian Business Bookkeeping - Manage day-to-day bookkeeping across multiple Australian business entities, including general ledger maintenance and chart of accounts management. - Perform daily and monthly bank reconciliations, manage accounts payable and receivable, and process payroll and superannuation. - Assist with BAS preparation, GST compliance, and cash flow monitoring. - Prepare monthly management reports, financial statements, and budgeting and forecasting support. - Liaise with external accountants and financial advisers to ensure records are accurate, compliant, and up to date. Mortgage Brokerage Financial Administration - Reconcile lender commission payments, trail commissions, and aggregator commission statements. - Assist with settlement financial reporting and business performance reporting. - Prepare financial information and KPI reports for management and external accountants. SMSF Bookkeeping - Record and reconcile SMSF-related transactions and investment accounts. - Assist with SMSF property purchase accounting and prepare documentation for accountants. - Maintain accurate SMSF records to meet compliance requirements. Property Portfolio Management - Manage bookkeeping across multiple investment properties and property entities, including loan account reconciliations and rental income and expense tracking. - Track equity and loan balances and prepare financial reports across multiple property entities. - Assist accountants during end-of-financial-year (EOFY) processes. Philippine Entity Bookkeeping - Manage bookkeeping records for the Philippine entity, including accounts payable, accounts receivable, and bank reconciliations. - Support local payroll administration and work alongside Philippine accountants on financial reporting and compliance. - Assist with BIR-related documentation and statutory requirements as required. - Prepare monthly financial reports for management and ensure accurate financial reporting across both the Australian and Philippine entities. Requirements QUALIFICATIONS: - Minimum 5 years of bookkeeping experience, with at least 2 years supporting Australian businesses - Previous experience working within an Australian mortgage brokerage — including commission reconciliation, trail commissions, and settlement processes - Proven experience working with Self-Managed Super Funds (SMSFs) - Experience managing property investment portfolios and bookkeeping across multiple property entities - Demonstrated experience bookkeeping for a Philippine entity, including Philippine accounting practices, payroll, and statutory reporting (BIR) - Strong understanding of Australian accounting standards, GST, BAS, payroll, and superannuation - Experience managing multiple entities across different jurisdictions - Excellent reconciliation, financial reporting, and attention to detail - Strong written and verbal English communication skills - Ability to work autonomously while collaborating with stakeholders across Australia and the Philippines TOOLS & SYSTEMS (NON-NEGOTIABLE): - Xero — essential - Microsoft Excel — advanced proficiency required PREFERRED SKILLS (NICE TO HAVE): - Experience with MYOB, QuickBooks Online, Dext / Hubdoc, Google Workspace, or Microsoft 365 - Experience with mortgage industry software, commission reconciliation platforms, or aggregator reporting systems