Administrative Support Coordinator

We are urgently recruiting on behalf of a leading UAE Federal Government Ministry for an experienced and highly organized Administrative Support Coordinator to provide executive-level administrative and coordination support. This role requires a proactive professional with excellent organizational, communication, and stakeholder management skills who can effectively support senior leadership in a fast-paced government environment while maintaining the highest level of professionalism and confidentiality. Key Responsibilities - Provide comprehensive administrative and coordination support to the Office. - Manage executive calendars, appointments, meetings, and official schedules. - Coordinate internal and external meetings, prepare agendas, record meeting minutes, and follow up on action items. - Prepare official correspondence, presentations, reports, briefing notes, and executive documents in Arabic and English. - Liaise with internal departments and external stakeholders to facilitate effective communication and ensure timely completion of assigned tasks. - Track incoming correspondence, requests, and assignments, ensuring timely responses and appropriate follow-up. - Coordinate travel arrangements, accommodation, and logistics for official missions and events. - Maintain confidential records, files, and documentation in compliance with government policies and information security requirements. - Monitor the implementation of executive decisions and follow up with relevant departments. - Support the planning and coordination of executive meetings, workshops, official visits, and events. - Prepare periodic reports and dashboards on assigned initiatives and operational matters. - Coordinate administrative and procurement requirements for the Executive Office, where applicable. - Perform other duties assigned to support the effective operation of the Office. Requirements - 3–5 years of experience in executive administration, executive office coordination, or executive assistant roles. - Proven experience managing executive calendars, appointments, and competing priorities in a senior leadership environment. - Experience coordinating high-level meetings, workshops, and official visits, including preparing agendas, Minutes of Meeting, and tracking action items. - Strong experience drafting official correspondence, briefing notes, reports, and presentations. - Experience managing document routing, approvals, and executive workflows, with familiarity using document management systems, government systems, and ERP platforms. - Experience working within a UAE Federal Government Ministry, government entity, semi-government organization, or Royal or Executive Office. - Professional proficiency in Arabic for preparing official correspondence.