QMS Administrative Assistant (w/ experience in QMS or LIMS)

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,500 employees operate a network of 2,500 offices and laboratories, working together to enable a better, safer and more interconnected world. Primary Responsibilities The QMS Administrative Assistant will be responsible for providing assistance in laboratory administration team with a strong focus on QM topics and administrative processes. Specific Responsibilities - At all times, comply with SGS Code of Integrity and Professional Conduct - Provides assistance in administration and function of QMS software and LIMS systems involving the following: - Adding and updating the employee database in the QMS system - Adding and updating training records specific to employee levels and according to their job title in QMS - Assist in document management process – monitor timelines, track document status, follow up on notifications. - Extract reports – CAPA (including repeats), customer feedback, audits actions, training records, - Extract reports from LIMS, as applicable, for KPI governance. - Assist in scheduling audits, critical equipment calibrations. - Assist in extracting data for management review reports and tasks’ follow-up. - Assist in data collection for method validation. - Maintaining database for critical suppliers and providers - Provide administrative support to the Quality team on ad hoc projects, as needed. - Assist in equipment delivery reporting/documentation - Ensures work area in GBS is kept clean and presentable at all times. - Remains familiar with SGS quality assurance procedures. - Complies to all SGS QHSE and HR policies and procedures. Profile - Education: Diploma or Associate Degree in Business Administration or related field (or equivalent experience). - Experience: - 1–3 years in administrative support, preferably in a quality or compliance environment. - Familiarity with QMS software, LIMS system is an asset. Required Skills - English (spoken and written) language skills: C1 Proficiency required - Preferred knowledge in the understanding of ISO 17025 - Experience with key Quality Managements system processes (e.g. document control record keeping, inventory management etc.) - Proficient in MS Office Suite and comfortable with digital systems. - Ability to manage multiple tasks and meet deadlines. - Must be highly organized and able to work effectively and efficiently in a demanding environment with frequently changing priorities. - High level of integrity and sense of responsibility. - Effective communication and collaboration skills in remote and multidisciplinary environments. - Ability to work independently. Hybrid work arrangement may differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.