Real Estate Accountant

Work Arrangement: - Location: Onsite – BGC - Schedule: 12:00 AM – 9:00 AM - Workdays: Tuesday – Saturday - Rest Days: Sunday and Monday Position Summary: The Real Estate Accountant is responsible for the accounting, financial administration, and portfolio coordination of the organization’s real estate investments and related legal entities. Key Responsibilities: 1. Property Accounting and Financial Close • Maintain complete and accurate accounting records for each property and related legal entity. • Prepare monthly property-level and entity-level financial statements and supporting schedules. • Record rental and other property income, operating expenses, capital expenditures, debt activity, and owner or intercompany transactions. • Reconcile bank accounts, loans, escrow balances, security deposits, intercompany accounts, and other balance-sheet accounts. • Review unusual transactions, aging items, and balance-sheet variances and resolve or escalate them promptly. • Maintain clear audit trails and organized support for material transactions and closing entries. 2. Portfolio Administration • Maintain a centralized portfolio schedule covering properties, related entities, ownership information, debt, insurance, taxes, leases, permits, and recurring obligations. • Maintain organized records for acquisitions, financing, insurance, tax filings, leases, vendor contracts, and major property expenditures. • Track renewal dates, filing requirements, loan maturities, payment deadlines, and other portfolio milestones. • Follow up with property managers and external parties for statements, invoices, notices, agreements, and missing documentation. • Maintain a reliable document repository and ensure key portfolio information remains current and accessible. 3. Real Estate Acquisition Leadership • Lead the finance and administrative workstream for each real estate acquisition approved by the CEO or CFO, from initial due diligence through closing and post-close setup. • Develop and maintain the acquisition checklist, document repository, responsible owners, due dates, open conditions, and approval status. • Coordinate financial due diligence, validate transaction information, and identify missing documents, risks, or unresolved financial matters. • Work directly with brokers, escrow and title providers, insurers, legal and tax advisers, inspectors, property managers, sellers, and other transaction parties. • Prepare regular status updates for the CFO and Finance Controller and escalate material risks, delays, funding issues, or approval requirements. • Review settlement and closing statements and confirm that deposits, purchase price, financing proceeds, closing costs, and other amounts are accurately documented and recorded. • Complete post-close accounting and administrative setup, including opening balances, property and entity records, loan schedules, insurance, taxes, vendors, and recurring payment obligations. 4. Financing and Loan Coordination • Work closely with the Treasury Officer to coordinate loan applications, lender requests, financing conditions, funding schedules, and closing requirements. • Maintain the lender-request list and track outstanding documents, conditions, approvals, and deadlines through completion. • Coordinate required banking information, deposits, equity contributions, wire instructions, and closing funding with the appropriate authorized parties. • Maintain debt schedules showing principal balances, interest rates, payment terms, maturity dates, covenants, and reserve requirements. • Reconcile lender statements and escrow activity and flag upcoming maturities, rate changes, covenant issues, or documentation requirements. 5. Financial Package and Investment Support • Consolidate the financial package required for acquisition and financing decisions, including historical financial information and forward-looking projections. • Work with the Finance Controller to obtain accurate historical financial statements, accounting schedules, reconciliations, and source data. • Work with the Financial Planning & Compliance Officer to prepare budgets, forecasts, pro forma cash flows, sensitivity analyses, and other forward-looking information. • Compile sources-and-uses schedules, debt-service information, capital requirements, and other lender or investment materials. • Ensure that assumptions, versions, supporting schedules, and approvals are clearly documented and internally consistent. • Provide financial information for refinancing, dispositions, valuations, and other portfolio decisions. 6. Cash Flow, Debt, and Capital Expenditures • Prepare property cash-flow forecasts and monitor funding needs for operations, debt service, taxes, insurance, and planned capital expenditures. • Track capital projects and major repairs against approved budgets and supporting commitments. • Monitor property cash balances, upcoming obligations, and potential funding shortfalls. • Coordinate with the Treasury Officer and Finance Controller on property funding, transfers, and debt-service requirements. • Identify material variances or emerging cash risks and report them to the CFO. 7. Tax, Insurance, and Compliance Coordination • Coordinate information required for property tax, income tax, entity, licensing, insurance, and other recurring requirements. • Monitor property tax bills, insurance premiums, renewals, notices, lender evidence-of-coverage requirements, and filing deadlines. • Provide complete and reconciled schedules and documents to external accountants, tax advisers, lenders, insurers, and other professional advisers. • Escalate potential late filings, missed payments, lapses in coverage, covenant issues, or other financial and compliance risks. • Maintain evidence of completed requirements and organized supporting documentation. 8. Management Reporting, Controls, and Process Improvement • Prepare a recurring portfolio report covering financial performance, cash, debt, capital expenditures, open items, and upcoming obligations. • Analyze actual results against budgets, forecasts, or prior periods and explain material variances. • Establish consistent accounting, reconciliation, documentation, and reporting procedures across property entities. • Strengthen controls over payments, supporting documents, entity coding, intercompany activity, and access to property records. • Develop standardized templates, dashboards, schedules, and practical automation to improve accuracy and efficiency. • Document improved processes and maintain appropriate procedures as the portfolio grows. Required • Bachelor’s degree in Accounting, Finance, Management Accounting, Business Administration, or a related field. • At least four years of accounting experience, including real estate, property, multi-entity, or similarly complex accounting experience. • Experience preparing financial statements, account reconciliations, debt schedules, and supporting financial packages. • Working knowledge of property income, operating expenses, capital expenditures, loans, escrow, and intercompany accounting. • Strong Microsoft Excel and/or Google Sheets skills and experience using accounting systems. • Demonstrated ability to coordinate multi-party projects, manage documents, and track multiple deadlines through completion. • Strong analytical, problem-solving, written, and verbal communication skills. • Excellent attention to detail, sound judgment, confidentiality, and the ability to work independently.