Finance Operations Specialist

GrowthMate is a remote-first link-building agency helping businesses grow through white-hat outreach and editorial backlinks. We’re looking for an experienced Finance Operations Specialist to manage our financial operations independently, with strong ownership and attention to detail. Responsibilities - Issue client invoices, track incoming payments, and manage accounts receivable. - Process payments to team members, contractors, and service providers. - Monitor bank balances and cash flow, and plan upcoming payments. - Maintain financial records and categorize expenses in QuickBooks and Google Sheets. - Prepare regular financial reports for the CEO. - Prepare and verify financial data and supporting documents for US tax reporting, coordinate with an external accountant or tax service, and track deadlines and filing completion. - Maintain financial documentation, including invoices, agreements, bank statements, and W-8/W-9 forms. - Resolve payment and documentation issues in collaboration with internal teams. Requirements - Proven experience in financial operations, including invoicing, payments, accounts receivable, and reporting. - Practical experience maintaining accounting records for US companies and preparing financial data and supporting documents for tax reporting in collaboration with an external accountant or tax service. - Practical knowledge of QuickBooks and Google Sheets. - Experience managing multiple bank accounts, payment platforms, and international transactions. - Working knowledge of W-8/W-9 documentation. - Intermediate English or higher for working with financial systems, documentation, and correspondence. - Strong attention to detail and accuracy. - Ability to manage deadlines independently, follow tasks through to completion, and proactively resolve issues. - Availability for approximately 20 hours per week on average, with a higher workload during the first ten days of the month and fewer hours later in the month. Nice to have - Experience independently preparing and submitting US tax returns. Independent filing experience is a plus, not a requirement. - Experience with Ukrainian sole proprietor (FOP) invoicing and tax reporting, including the Ukrainian taxpayer portal.