HR & Payroll Operations Specialist

LV Petroleum is seeking an HR & Payroll Operations Specialist to own payroll, employment tax, unemployment, garnishment, and employee-lifecycle administration for a multistate workforce. Based at corporate headquarters, this role is the day-to-day operator behind every paycheck, tax filing, and personnel transaction, and a key partner to Finance, Operations, and site leadership as the company expands into new states. The ideal candidate is detail-driven, deadline-driven, and comfortable owning these functions end to end in a fast-paced, acquisition-active environment. Requirements Payroll & Employment Tax • Process end-to-end payroll on each scheduled cycle, including hourly, salaried, tipped, and bonus pay • Reconcile timekeeping data and resolve discrepancies before every run • Calculate, deposit, and reconcile federal, state, and local employment taxes • Maintain employer tax registrations in every state with employees and set up new jurisdictions as the footprint grows • Research and resolve agency notices to closure Unemployment Claims • Respond to state unemployment insurance claims within statutory deadlines with complete separation documentation • Represent the company's position in protests, appeals, and hearings • Review benefit charge statements and experience ratings and dispute improper charges • Track claim outcomes and share trends with HR and Operations to strengthen separation practices Garnishments & Wage Orders • Receive, log, and process child-support orders, tax levies, creditor garnishments, and bankruptcy orders • Remit payments on schedule and respond to agency interrogatories • Notify affected employees and maintain complete order files Multistate HR Operations • Administer HR compliance in every state where LV Petroleum operates, including wage-and-hour rules, pay frequency, final-pay timing, paid-leave mandates, and required postings • Complete new-hire reporting and other state filings on time • Keep policies, handbooks, and HRIS configurations current with changes in state and local law • Advise site and regional managers on state-specific requirements Onboarding & Terminations • Run new-hire administration: offer letters, new-hire paperwork, Form I-9 and E-Verify, background-check coordination, and benefits and payroll enrollment • Set up new employees in the HRIS and payroll system accurately and before their first payroll • Process separations, including final pay within state deadlines, COBRA and benefits-termination notices, property recovery, and system access removal • Partner with Talent Acquisition to keep new-hire records complete from offer through first payroll Verifications & Records • Respond to employment and income verification requests from lenders, agencies, and other authorized parties within established turnaround times • Maintain accurate, audit-ready personnel and payroll records • Support workers' compensation, 401(k), and financial audits with required data and reports Qualifications & Experience • 3–5+ years of hands-on payroll and HR operations experience, including at least 2 years processing multistate payroll and employment-tax filings • Direct experience responding to unemployment claims and processing garnishments from receipt through remittance • Strong working knowledge of state unemployment insurance programs, Form I-9 and E-Verify, and state final-pay and leave requirements • Proficiency in a major payroll/HRIS platform (Paychex Flex or equivalent) and in Excel (PivotTables, lookups) • Experience in a multi-site retail, hospitality, convenience-store, or food-service environment with hourly and tipped workforces preferred • Familiarity with an applicant tracking system (Workable or similar) and with benefits, 401(k), and workers' compensation administration is a plus Education • High school diploma or equivalent required; Bachelor's degree in Human Resources, Accounting, Business, or a related field preferred • FPC or CPP (PayrollOrg), SHRM-CP, or PHR certification is a plus Required Skills & Competencies • Exceptional accuracy and attention to detail • Ability to meet fixed payroll and filing deadlines without exception • Discretion with confidential employee and compensation information • Clear written and verbal communication with employees, managers, and agency representatives • Proven ability to work independently as the sole owner of these functions Benefits What We Offer • Competitive base salary • Full benefits offered • A direct hand in building the HR and payroll backbone of a high-growth, multistate company • Collaborative, entrepreneurial corporate office environment in Las Vegas If you are a detail-driven payroll and HR professional who wants to grow with a fast-moving, acquisition-active company, we encourage you to apply. LV Petroleum is an equal opportunity employer.