Administration Controller

Takealot Fulfilment Solutions (TFS), a division of Takealot Online (RF) (Pty) Ltd, is looking for a highly talented Administration Controller to join our team in Kwa Zulu Natal Join Our Mission at Takealot Fulfilment Solutions | We Are TFS Revolutionising e-commerce logistics in South Africa with cutting-edge technology and operational excellence. We deliver 30+ million orders annually, empowering businesses and driving economic growth. Who We're Looking For: Innovative, ambitious individuals ready to shape the future of e-commerce logistics. At TFS, "Uniquely You" meets "Powerfully Us", where your individuality strengthens our collective mission. At TFS, your growth is our growth. You'll be joining a team powered by Takealot Group's core values. Reporting to the Department Manager. Your responsibilities will include: Office Support - Diligently maintain and regularly update vehicle trip-sheets, ensuring precise recording of mileage, fuel consumption, and all maintenance activities for accurate record-keeping. - Support operations with timely coordination of vehicle repairs, servicing, and insurance renewals. Ensuring all fuel data is recorded and any anomalies is reported back to operations. - Collaborate closely with the finance department to track and manage expenses related to fleet management, ensuring accurate financial records. - Oversee the processing of all insurance claims within the stipulated period, ensuring timely resolution and compliance with insurance requirements. - Oversee record keeping and reporting of time and attendance, and ensure data is accurate. Office Management - Ensure a clean, safe, and well-organized working environment through the application of 5S principles in office spaces. - Oversee the maintenance and repair of office equipment and furniture to ensure optimal functionality and a conducive work environment. - Monitor and replenish office supplies, including stationery and consumables, to support daily operations and maintain efficiency. - Coordinate and schedule facility repairs and maintenance, addressing issues promptly to ensure the continuous functionality of office spaces. - Manage office access control systems, maintaining accurate records of employee access for security and accountability. - Oversee the ordering of employee uniforms and coordinate the quality control of Personal Protective Equipment (PPE) to ensure safety compliance. Vendor Management - Consistently evaluate vendor performance to ensure adherence to agreed-upon service levels and maintain high-quality standards. - Address any vendor-related issues or disputes promptly and efficiently to maintain smooth operations and positive vendor relationships. - Conduct vendor payments and efficiently upload and process invoices on the system, ensuring accurate and timely financial transactions. - Generate vendor Purchase Orders (POs) on the system and ensure that no invoices are carried over to the next month, maintaining financial accuracy. - Ensure the accurate processing of all monthly accruals, including those related to staff, rentals, and fuel expenses. Attributes required: - Have a detailed understanding of warehouse management systems - Problem solving skills required - Possess excellent verbal and written communication skills for a demanding and customer focused working environment. - Possess excellent personal organisation and business administration skills in accordance with modern best practice methods. - Possess the ability to work productively, efficiently & effectively with initiative and drive under tight timescales and pressure whilst maintaining attention to detail and quality. - Possess the willingness to learn, improve and adapt. - Good team player, hard worker, willing to be flexible with a positive attitude Must be able to work as part of a multi-cultural team - Must be able to train staff Qualifications: - Diploma in Supply Chain Management/Logistics/Business Administration/Finance - 3 years in a logistics/supply chain/warehouse/financial institution working environment - People Management experience Why Join TFS: - Purpose-driven impact: Transform lives through logistics innovation - Advanced technology: Work with cutting-edge systems in a fast-paced environment - Career growth: Thrive in an agile space that champions continuous improvement - Inclusive culture: Your unique perspective drives extraordinary results At TFS, your growth is our growth. You'll be joining a team powered by Takealot Group's core values. More than just a job, we offer: A culture that celebrates individual uniqueness while championing the strength of togetherness. Be part of creating sustainable, scalable solutions that make a difference across South Africa's e-commerce landscape. Takealot Fulfilment Solutions (TFS) is an Equal Opportunity Employer. Applicants from previously disadvantaged groups and people with disabilities will be given preference.