Executive Assistant

Executive Assistant – Irth Solutions Job Type: Full-Time Location: Columbus, Ohio (Preferred); Open to Eastern and Central Time Zones Department: G&A Reports To: VP, Talent Success in support of the Chief Commercial Officer primarily and the C-Suite executive Company Overview Irth Solutions is a software product company developing innovative technology platforms designed to set industry benchmarks. With a strong product culture, collaborative work environment, and significant growth potential, Irth offers an exciting opportunity to work with modern, enterprise-scale data platforms. Position Summary Irth Solutions is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to the Chief Commercial Officer (CCO) and supplemental support to the CEO and other senior leaders. Working closely with the existing Executive Assistant and broader administrative team, this individual will manage complex executive calendars, coordinate travel and events, track meeting agendas and action items, oversee day-to-day office operations, and develop scalable administrative processes. The ideal candidate is detail-obsessed, able to multitask, self-directed, flexible across leadership priorities, comfortable in a fast-changing, growing organization, and trusted with confidential information. This role is well suited for someone who thrives in a fast-paced, growing organization and enjoys building efficient processes that support executive effectiveness. This is a full-time position. While there is a preference for candidates within commuting distance of our headquarters in Columbus, Ohio, we are considering all Eastern and Central time zone candidates. Key Responsibilities 1. Executive Support & Calendar Management - Manage complex, high-volume calendars for the CCO and supplemental support for the rest of the C-Suite leaders, including but not limited to: scheduling and coordinating meetings, conferences, and calls with internal and external parties across time zones and functions. - Anticipate and proactively resolve scheduling conflicts and adjustments to ensure optimal time management. - Prepare meeting agendas and relevant documents for all appointments and events. - Maintain and track executive agendas, ensuring all key meetings, deadlines, and deliverables are met. - Provide reminders and follow up on action items from meetings and projects. - Maintain files, records, and other documents for the executives, ensuring confidentiality and organization. - Assist with presentations, reports, and other important documents as needed. - Prioritize competing executive requests, exercising judgment on what should be moved, protected, delegated, or escalated. - Flex across additional executives and shifting leadership priorities as the organization evolves. 2. Travel & Event Coordination - Manage travel arrangements, accommodations, and itineraries, covering flights, lodging, ground transportation, and expense documentation. - Coordinate logistics for internal and external events, including company meetings, conferences, webinars, and team-building activities. - Ensure events run smoothly and efficiently, managing the setup, equipment, and supplies. 3. Process Improvement & Administrative Infrastructure - Develop and maintain administrative processes and standard operating procedures (SOPs). - Identify opportunities for greater efficiency and automation, including through AI tools. - Create repeatable executive-support practices that can be shared across the team. - Help establish scalable administrative infrastructure as Irth grows. 4. Office Operations & Employee Experience - Oversee daily office operations, including office supplies, equipment maintenance, and vendor management. - Maintain a clean, organized, and productive office environment. - Manage incoming and outgoing mail and packages, ensuring timely and accurate delivery. - Coordinate logistics for office supplies, equipment, and materials. What Success Looks Like The successful candidate will: - Ensure the CCO's calendar and schedule are organized, accurate, and aligned with business priorities. - Provide reliable, proactive administrative support with minimal oversight. - Help the CCO stay focused by anticipating needs and managing follow-through. - Establish strong working relationships with the existing Executive Assistant and administrative team. - Improve administrative workflows through documentation, consistency, and thoughtful use of technology. - Ensure travel, meetings, events, and office operations are handled efficiently. - Contribute to a scalable administrative support structure as Irth continues to grow. Requirements Required Qualifications - Minimum of 5 years of experience as an Executive Assistant supporting C-Suite executives. - Exceptional attention to detail, organizational and time-management skills. - 3-5 years experience using Microsoft products (Outlook, Excel, Word, PowerPoint) required. - Excellent written and verbal communication skills. - Discretion and professionalism when handling confidential information. - Ability to use AI tools such as Copilot or Claude. - Ability to work on-site in Columbus, OH on a hybrid schedule; or if hired as remote employee, travel as needed to support executive team (less than 15% of the year) - Proven ability to manage complex, high-volume calendars and prioritize competing executive requests. - Flexibility to support additional executives and shifting leadership priorities. - Comfort operating in a fast-changing, growing organization. AI Use in Hiring As part of our hiring process, Irth may use artificial intelligence (AI) or automated tools to assist with reviewing and screening applications. These tools are intended to support the hiring process but do not replace human judgment or decision-making. All hiring decisions involve human review. Role Type This is a New Position. Compensation The salary range for this role is USD $65,000-75,000. This range reflects the base salary only and does not include any other compensation components like OTE. Any offers made are dependent on factors including and not limited to experience, skills, and location. Benefits Why Join Irth? At Irth, we believe great work happens when people have the support, flexibility, and resources they need to do their best work. As part of the Irth team, you'll enjoy: - Competitive compensation commensurate with experience. - The opportunity to join a dynamic, growing company that is well respected within its industry. - Medical, dental, and vision insurance options. - A 401(k) plan with company match. - Flexible PTO policy and company-paid holidays. - Additional benefits, including life insurance, pet insurance, employee discounts, and perks programs. - A generous one-time work-from-home stipend to help you create a productive and comfortable remote workspace. - Opportunities to connect with colleagues through monthly company lunches, volunteer outings, and quarterly team gatherings. - Complimentary snacks, beverages, and coffee for employees visiting our Columbus, Ohio office. At Irth, you'll have the opportunity to make a meaningful contribution, collaborate with a talented team, and grow alongside an evolving technology company.