Legal Assistant

Job Title: Legal Assistant Position Type: Full-Time, Remote Working Hours: U.S. client business hours (with flexibility for filing deadlines and court calendars) About the Role: Our client is seeking a Legal Assistant to support attorneys with administrative and procedural tasks. This role is critical for ensuring that legal teams are well-organized, documents are properly prepared and filed, and clients receive timely communication. The Legal Assistant provides the foundation that allows attorneys and paralegals to focus on substantive legal work. Responsibilities: - Document Preparation: Draft routine legal correspondence, prepare templates, and proofread contracts, pleadings, and filings for accuracy and format compliance. - Case & File Management: Organize case files in digital management systems (Clio, MyCase, PracticePanther). Ensure documents are current, labeled, and easily retrievable. - Court Filing: Prepare and file electronic submissions with state and federal courts. Track filing confirmations and maintain compliance with deadlines. - Scheduling: Manage attorney calendars, including hearings, depositions, client meetings, and filing deadlines. Send reminders and coordinate logistics. - Client Communication: Draft and send client updates, reminders, and requests for documents. Ensure all communications are professional and documented. - Research Support: Conduct preliminary legal research (statutes, case law, regulations) under attorney supervision. Summarize findings for attorney review. - Billing & Timekeeping: Track attorney billable hours, prepare invoices, and update billing systems. - Administrative Support: Coordinate notarizations, organize exhibits, and assist in trial preparation as needed. What Makes You a Perfect Fit: - Exceptionally organized and detail-oriented. - Skilled multitasker, able to manage multiple cases simultaneously. - Strong written and verbal communication. - Comfortable with technology and legal practice software. - Proactive in anticipating attorney and client needs. Required Experience & Skills (Minimum): - 2+ years administrative or legal support experience. - Proficiency with Microsoft Office/Google Workspace. - Familiarity with at least one legal case/document management system (Clio, MyCase, PracticePanther). - Strong typing, formatting, and proofreading skills Ideal Experience & Skills: - Knowledge of e-filing systems for state and federal courts. - Exposure to litigation, corporate, or compliance practice areas. - Experience tracking billable hours in legal billing software (Clio Manage, Timeslips, Bill4Time). - Basic legal research experience using Westlaw, LexisNexis, or government databases. What Does a Typical Day Look Like? A Legal Assistant’s workday is centered on supporting attorneys with precision, organization, and timeliness. You will: - Prepare and format documents — ensuring filings, contracts, and letters are accurate, compliant, and free of errors. - Manage calendars and deadlines — scheduling hearings, depositions, and client meetings while ensuring no deadlines are missed. - Coordinate case files — maintaining organized, up-to-date records in case/document management systems. - Support filings and compliance — preparing e-filings, logging confirmations, and double-checking that statutory or procedural deadlines are met. - Communicate with clients — drafting updates, collecting necessary documents, and maintaining a professional and responsive client experience. - Assist with billing and reporting — tracking attorney hours, preparing invoices, and updating billing records. In essence: Legal Assistants keep cases, schedules, and records running smoothly so attorneys can focus on legal strategy and client representation. Key Metrics for Success (KPIs): - Zero missed court or filing deadlines. - All client files current and audit-ready. - 100% error-free document preparation. - Attorney calendars consistently updated and conflicts avoided. - Timely, professional client communication logged in case systems. Interview Process: - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (e.g., proofread/redline a legal document or prepare a mock filing packet) - Client Interview - Offer & Background Verification