Executive Assistant (BIL)

[Kindly submit your updated English resume] As the Executive Assistant, you will play a pivotal role in supporting our executives in various capacities. This position demands a proactive individual with exceptional organizational skills, creativity, and the ability to handle a wide range of responsibilities. The successful candidate will be a key contributor to our team's success, helping to drive client engagement, marketing efforts, and overall operational efficiency. Key Responsibilities: - Manage and maintain calendars, schedule appointments, and coordinate meetings and travel arrangements for the clients - Utilize software tools similar to Monday.com, Asana, Trello, Zoom Workplace, RingCentral, and/or Hubspot to create and maintain systems as needed. - Handle incoming and outgoing communications, including emails, phone calls, and other correspondence. - Assist in the preparation and distribution of reports, presentations, and other documents as required. - Provide exemplary client service by promptly addressing inquiries and concerns. - Ability to handle multiple mailboxes as necessary to support the clients ei: CEO, COO, ect. - Collaborate with team members to ensure seamless operations and support across departments. - Maintain confidentiality and discretion when handling sensitive information. - Continuously seek opportunities to enhance efficiency and effectiveness in administrative processes Requirements - Proven experience as an Executive Assistant and Admin Role or in a similar role. - Strong organizational, time-management, and multitasking abilities. - Excellent written and verbal communication skills. - Familiarity with managing social media platforms and content management. - Ability to maintain confidentiality and handle sensitive information. - Willingness to work in US time zones (PST, EST, CST). - High school diploma or equivalent. System and Work Setup Requirements: - A stable and high-speed internet connection preferably 25 MBPS or higher with backup in cases of power interruption or service provider issues. - Own PC/laptop with 8GB RAM, and a processor of Core i5 / AMD Ryzen 3 / 2013 Mac equivalent or higher; Windows 10 or above / Catalina 10.15 or newer; with up-to-date web browsers, and security software, 500GB/128 SSD storage - Headset/earphone with noise cancellation and webcam at 720p or higher resolution - A designated, quiet, and well-organized workspace free from distractions to facilitate focused work Benefits - Permanent remote work setup - Competitive starting rate paid in USD - Internet Allowance - Medical Allowance - Retirement Fund - Paid US holidays - Paid Vacation and Sick Leaves