Administrative Assistant (Billing/AP/Payroll Clerk)

Tutor Me Education's office currently seeks an Administrative Assistant (Billing/AP/Payroll Clerk) to join a team of dynamic individuals vital to the daily operations of the firm. - Supporting all billing and payroll operations - Utilization of accounting and payables software programs to perform duties and responsibilities - Ensuring that all tasks and duties completed are done within the firm’s set guidelines and policies - Accurately and timely completing assignments - Researching and responding to inquiries - Displaying a positive, high-energy attitude within our team environment - Reviewing and editing pre-bills in response to attorney and support staff requests - Executing complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills) - Creating, printing and verifying the accuracy of invoices prepared for clients - Reviewing and verifying the accuracy of supporting documentation as required - Assisting with obtaining information required for e-billing and liaising with e-billing coordinators - Reviewing and analyzing rejected invoices and assisting with their resolution - Processing write-offs per Firm policy - Assistance with the creation and distribution of daily, weekly, monthly reports - Assisting with year-end closing and reporting as required - Assisting with special projects on various issues as needed Requirements - Excellent verbal and written communication skills - Excellent interpersonal and customer service skills - Strong analytical, problem-solving and & productivity skills - Excellent time management skills and the ability to work flexible hours to meet deadlines - Ability to function well in a high-paced environment with shifting priorities - Ability to maintain confidentiality, and to exercise discretion and good judgment - Proficiency in Microsoft Office applications - Knowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries) - Proficiency in basic accounting principles and the ability to perform mathematical functions - College graduate with internship/work experience Benefits Why Should You Apply? - Generous PTO plan - Excellent growth and advancement opportunities