Recruitment & HR Coordinator

Quantum Space is redefining mobility and maneuverability in space. Our high-mobility spacecraft platforms support national security, civil, and commercial missions with unmatched flexibility and propulsion capability. We build fast and iterate quickly. Who We’re Looking For We are seeking a highly organized, proactive, and people-focused Recruitment & HR Coordinator to join our team onsite at our Rockville, Maryland headquarters. This is a hands-on role for someone who thrives in a fast-paced environment, enjoys wearing many hats, and can manage multiple priorities with impeccable attention to detail. You’ll support recruiting, onboarding, and HR operations while also helping create a welcoming experience for candidates and new employees onsite. The ideal candidate is a strong communicator and natural people person who is resourceful, adaptable, and comfortable shifting between administrative tasks, recruiting support, and in-person responsibilities as business needs evolve. Where You’ll Make an Impact Recruiting Coordination & Candidate Experience - Own interview scheduling and logistics across multiple stakeholders and time zones using Microsoft Outlook - Serve as a key point of contact for candidates throughout the interview process, providing timely and professional communication - Create an exceptional onsite candidate experience, including greeting candidates, coordinating interview-day logistics, providing office and campus tours, and ensuring candidates know what to expect throughout their visit - Maintain candidate records, interview feedback, pipeline status, and hiring workflows within Greenhouse and other tools - Support job posting creation and management across recruiting platforms - Prepare offer letters and coordinate approvals, signatures, background screenings, reference checks, and other pre-employment activities - Conduct professional reference checks and maintain appropriate documentation - Track multiple open requisitions, candidates, interviews, offers, and follow-up items simultaneously Recruiting Support - Provide additional recruiting support during periods of high volume - Source prospective candidates through LinkedIn and other recruiting channels - Review resumes and applications against position requirements - Conduct initial candidate outreach and, as needed, preliminary screening conversations - Partner with recruiters and hiring managers to keep searches moving and identify outstanding actions or bottlenecks - Assist with recruiting projects, reporting, and other talent acquisition needs as priorities evolve HR, Onboarding & People Operations - Coordinate new hire onboarding and orientation activities from offer acceptance through the employee's first days onsite - Welcome new employees and help provide a positive, organized first-day experience - Prepare, distribute, track, and maintain employment-related documentation, including offer letters, onboarding packets, policy acknowledgments, and personnel records - Administer electronic signature workflows using DocuSign and Adobe Acrobat Sign - Maintain accurate employee records and HR documentation within BambooHR and related systems - Assist with benefits administration and employee questions - Support employee lifecycle administration, training activities, compliance requirements, and recordkeeping - Assist with employee engagement initiatives, company events, and other people-focused programs - Generate recruiting and HR reports and maintain accurate data across people systems - Identify opportunities to improve recruiting, onboarding, and HR processes as the company grows Rockville Site Support - Serve as a site champion and welcoming presence for candidates, new hires, employees, and visitors - Support onsite interviews, onboarding activities, office and campus tours, and other in-person experiences - Help coordinate employee events, meetings, and culture-building activities at the Rockville location - Pitch in wherever needed to help the Talent and People teams operate effectively in a fast-moving environment What It Takes - 1–3 years of experience in recruiting coordination, HR coordination, talent acquisition, human resources, people operations, or a related administrative role - Ability to work onsite at Quantum Space's Rockville, Maryland headquarters - Experience using Greenhouse (ATS) - Exceptional organizational skills with the ability to manage multiple open tasks, deadlines, candidates, and competing priorities simultaneously - Ability to remain organized, responsive, and professional during periods of high recruiting volume and changing priorities - Strong interpersonal skills and a genuine interest in creating a positive experience for candidates and employees - Confidence interacting with candidates, employees, hiring managers, and senior leaders in person and virtually - Experience coordinating complex interviews, meetings, and calendars using Microsoft Outlook - Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint - Experience administering electronic signature platforms such as DocuSign and Adobe Acrobat Sign - Strong written and verbal communication skills - Sound judgment when handling confidential candidate and employee information - Resourceful, adaptable, and comfortable stepping outside of scope when the team needs support - Strong problem-solving, administrative, and customer-service skills Nice-to-Have Experience - Experience using BambooHR or another Human Resources Information System (HRIS) - Experience with candidate sourcing, resume screening, and preliminary candidate interviews - Experience supporting onboarding, employee lifecycle administration, and personnel record management - Familiarity with employment documentation, offer letters, onboarding packets, reference checks, and compliance-related recordkeeping - Experience supporting recruiting or HR within a startup, aerospace, defense, technology, engineering, or other high-growth environment - Bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or a related field - Experience coordinating employee engagement, training, company events, or culture initiatives What You’ll Get - Ownership – Play an important role in building and supporting the talent and people operations infrastructure that powers our mission. - Impact – Help attract, hire, welcome, and support the exceptional talent developing the next generation of space technologies. - Variety – Gain hands-on exposure across recruiting, talent acquisition, onboarding, HR operations, employee experience, and company culture. - Growth – Develop broad recruiting and HR experience while working closely with hiring managers, employees, and company leadership. - Compensation – Competitive salary, equity, and comprehensive benefits including medical, dental, vision, generous leave, HSA, 401(k) matching, and equity sharing. Base Salary: $70,000 to $95,000 The salary range for this role is an estimate based on a wide range of compensation factors. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Quantum Space's total compensation package. Additional Requirements To comply with U.S. Government space technology export regulations, including ITAR, applicants must be a U.S. citizen, lawful permanent resident, protected individual per 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Apply now. Join us in building the next generation of spacecraft.