Administrative Coordinator (Northwest, AR)

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”. All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page. Closing Date: 11/18/2026 Type of Position: Professional Staff - Fiscal Affairs Job Type: Regular Work Shift: Day Shift (United States of America) Sponsorship Available: No Institution Name: University of Arkansas for Medical Sciences The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans. UAMS offers amazing benefits and perks (available for benefits eligible positions only): - Health: Medical, Dental and Vision plans available for qualifying staff and family - Holiday, Vacation and Sick Leave - Education discount for staff and dependents (undergraduate only) - Retirement: Up to 10% matched contribution from UAMS - Basic Life Insurance up to $50,000 - Career Training and Educational Opportunities - Merchant Discounts - Concierge prescription delivery on the main campus when using UAMS pharmacy Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu. Department: COM | North West AR Dept Department's Website: Summary of Job Duties: Join the UAMS College of Medicine’s Northwest Campus and help advance excellence in academic health care. We’re seeking a highly organized, detail-oriented Administrative Coordinator to deliver exceptional customer service and support travel coordination, procurement, event planning, and daily operations in a collaborative academic environment. The ideal candidate communicates effectively, manages competing priorities with confidence, and takes a proactive approach to problem-solving. If you’re excited to contribute to innovation in medical education and research, we encourage you to apply and become part of our dedicated team! Qualifications: Minimum Qualifications: - Bachelor's degree plus two (2) years of experience working in an administrative role, OR Associates Degree plus four (4) years of experience in general administrative office support, OR High School Diploma/GED plus six (6) years of administrative experience. Knowledge, Skills, & Abilities: - Knowledge of office management systems and procedures - Strong organizational and planning skills - Excellent written and verbal communication abilities - Proficiency in Microsoft Office Suite and other relevant software - Ability to manage multiple priorities and deadlines effectively - Strong problem-solving skills and attention to detail - Ability to work independently and collaboratively within a team - Experience with event planning and coordination - Familiarity with educational and academic environments Qualifications Equivalencies: Additional Information: What you’ll do: - Serve as the primary point of contact for the UAMS Northwest College of Medicine, assisting students, faculty, staff, and visitors with professionalism. - Organize comprehensive travel for students, faculty, and staff (flights, hotels, rental cars) and process travel reimbursements in Workday with accuracy and timeliness. - Ensure compliance with UAMS travel policies through precise documentation and adherence to procedures. - Process purchase requests, support procurement activities, and maintain office supply inventory. - Coordinate with the central Procurement Office on purchase orders and pricing; manage calendars for educational faculty and prioritize scheduling. - Plan and coordinate instructional technology support (IVN, Zoom, Blackboard) for classrooms and programs. - Plan departmental events (room reservations, catering, technology needs) and oversee post-event activities, including kitchen cleaning and setup/cleanup. - Support Medical Education functions: proctoring exams/learning events, credentialing, room scheduling, and student file maintenance. - Assist with recruitment events and duties (White Coat, Match Day, orientation activities) and provide administrative support to Admissions and Recruitment. Salary Information: Commensurate with education and experience Required Documents to Apply: List of three Professional References (name, email, business title), Resume Optional Documents: Proof of Veteran Status Special Instructions to Applicants: Recruitment Contact Information: Please contact askrecruitment@uams.edu for any recruiting related questions. All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements: Annual TB Screening, Criminal Background Check This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. Constant Physical Activity: Feeling, Hearing, Manipulate items with fingers, including keyboarding, Sitting, Talking Frequent Physical Activity: Reaching, Repetitive Motion, Standing, Walking Occasional Physical Activity: Driving, Lifting, Pulling, Pushing Benefits Eligible: Yes