Procurement Assistant

RICHMOND COUNTY DISTRICT ATTORNEY The men and women of the Richmond County District Attorney’s office work each day in partnership with Law Enforcement and the people of Staten Island to pursue justice for victims of crime, to prevent crime in all its forms, and to promote the safety and well-being of all citizens of our Borough. THE BUREAU The Procurement Assistant Role is a support position within the Procurement unit of the Administration Bureau. The Administration Bureau consists of the Finance, Procurement, Human Capital, Information Technology, and Facilities units; overseeing the agency's technology, human capital, financial, and operational resources and providing support to the organization. As part of the Procurement unit the selected candidate will serve as Procurement Assistant; this team is responsible for managing the purchasing of all goods and services required for our employees to carry out the agency’s mission. THE ROLE The Procurement Assistant will report directly to the Director of Procurement in the Administration Bureau and be responsible but not limited to the following duties: - Travel Requests: Book and coordinate all agency-related travel, including booking conference registrations, securing flights and hotels, and compiling all post-travel folios and receipts in accordance with comptrollers’ directives. - Record Management: Responsible for archiving and retrieving legal case files and creating all new legal case file folders. - Inventory Management: Manage the in-house supply inventory. This role will receive all order shipments, maintain proof of delivery, stock supplies across the agency, and maintain the overall supply inventory. - Mail Management: Manage all incoming and outgoing agency mail; carefully documenting the receipt of and delivering the mail throughout the agency. - Customer Support and Service: Assist all RCDA employees; responding to and closing out KACE tickets in a timely manner, following up with status updates and requesting additional information when needed to complete the request and closing the ticket. - Special Projects: Provide support for other assigned projects/tasks as assigned. PREFERRED SKILLS - Baccalaureate Degree from an accredited college or university in Business, Finance, Accounting, Public Administration or a related field. - Knowledge of New York City Procurement Policy Board (PPB) Rules. - Familiarity with the Financial Management Systems (FMS); Procurement and Sourcing Solution Portal (Passport); Office of Citywide Procurement (OCP); and the Payee Information Portal (PIP) - Strong record keeping skills and attention to detail. - Problem solving skills and the ability to work well with others to resolve issues. - Excellent verbal, written, research and professional interpersonal communication skills. - Proficiency in Microsoft Office, Outlook, Word, and Excel. CIVIL SERVICE TITLE: Community Associate SALARY RANGE: $50,000-$55,000 Commensurate with experience; full NYC benefits package APPLICATION DEADLINE: Until filled LOAN FORGIVENESS: The federal government provides student loans forgiveness through its Public Service Loan Forgiveness Program (PSLF) to all qualifying public service employees. Working with the Staten Island District Attorney’s Office qualifies you as a public service employee, which forgives the remaining balance on your direct loans after you’ve reached a certain number of qualifying payments (most people use this to forgive school loans)! Please visit the Public Service Loan Forgiveness Program site to view the eligibility requirements. TO APPLY: ALL APPLICATIONS MUST BE SUBMITTED THROUGH THE NYC JOBS WEBSITE City Employees – Click here and log in to ESS. Non-City Employees – Go to https://a127-jobs.nyc.gov/ - Search for job ID number: 810606 - Click on the job business title: Procurement Assistant - Click on “Apply Now” at the bottom of the posting Please be advised that we are not accepting phone calls, emails, or mailed correspondence related to resumes or job applications. Candidates will only be contacted if selected for an interview. The candidate selected for this position must be a resident of the City of New York or become a resident within 90 days of appointment. Authorization to work in the United States is required for this position. Sponsorship is not available for this position. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. COMMUNITY ASSOCIATE - 56057 Qualification Requirements 1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or 2. Education and/or experience which is equivalent to "1" above. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.